Regular meetings aren’t a guarantee that you’re doing it right. You know something’s missing but you just can’t seem to put a finger on it. Here are a few reasons why your online talks and meetings seem to fail all the time:
These days, video calling solutions might have given companies a fresh new way to get those meetings done. But if you still aren’t delivering the kind of content your audience needs—in this case, everyone in the meeting—and delivering them in a way that’s engaging, that could be why your meetings are dry and dead, with little to zero engagement from everyone on the team, the PGI says. That’s because engagement matters. One way you could do to resolve poor engagement is to increase audience participation. If all your meetings start and end with you talking throughout, you might want to take a step back and allow key members of your audience to do a presentation or take over a portion of the discussion. It can be boring if your audience has to listen to you all throughout the meeting. By changing that and calling on employees to participate, you can draw them into the meeting with better results.
You Waste Time
Before you even send that meeting invite, ask yourself: do I need a meeting or will email work? Sometimes, shooting an email takes care of the job. Remember that every time you ask for a meeting, you’re pulling people away from their deadlines and work. Do you really need all to talk to all those people in the meeting? If you can narrow down your participant list, then you can help your team achieve more by not bogging down their schedule with too many meetings. Your team’s disposition and your ROI will be all the better for it.
You Have Too Many Slides
They don’t call it Death by PowerPoint for nothing. If you must use visual aids, be sure to keep the words to a minimum. Don’t have too many slides. Also, don’t fill every available inch of those slides. Too much information will bore your audience real quick. Check your audience. Be prepared with slides but be ready to improvise and do without them in case your team seems much more receptive and engaged without the slides, suggests the CNBC.
You Have Too Many People in The Meeting
It’s tough to stay on top of the meeting and check if everyone in the audience is engaged or doing something else. That’s why it’s handy to filter through your list before you send out that meeting invite. If you have too many participants, but the meeting’s only relevant to three people, send out an email and CC them instead. That’s going to be a better use of your time and those of your team.
If you’re just a participant, that doesn’t mean you’re off the hook. If you keep multitasking—scrolling through your FB page while answering your emails—that’s you being distracted and that’s not going to help contribute to a productive meeting. Be mentally present for your meetings. Focus on what’s being discussed, not on replying to your emails. By improving the quality of your attention and interest, your meetings should improve in terms engagement and productivity.
You Use Bad Technology
If you aren’t using the right video conferencing system for your calls, that’s a probably reason for why your meetings go down the drain. Give online business meetings a try with tools from BlueJeans or other recognized leaders in cloud-based video solutions. By winning trusted brands in the business, you won’t have to make do with substandard video calling products that don’t give you the features and power you need for your meetings.
You Didn’t Prepare
In many cases, meetings fail because participants didn’t prepare. If you have a meeting, be sure to know what the agenda is and to set aside any materials or documents you might need beforehand. By being prepared, everyone can get issues and problems resolved that much quicker. If you want to discuss something about the project, be sure to have any supporting documents or files you might need all in one folder. Have them ready for when you need to show them to your audience. Don’t waste their time by looking for those files during the meeting. That could slow down the momentum you’ve built up during the discussion and make your audience lose interest.
Whether you’re meeting with other team members or potential clients and business partners, being late to the meeting is a sign of unprofessionalism. If you want the audience receptive and engaged, respect their time. Try out the system a few hours before to make sure the program works. Don’t be the one to hold up the meeting. Be there on time.
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